About Growthsphere:

Growthsphere pioneers the AI-driven investment journey, empowering clients to make informed decisions from discovery to post-analysis. Utilizing proprietary LLM (Large Language Model) models, we harness data and insights to drive investment strategies with precision and foresight.

Position Overview:

Growthsphere is seeking a dynamic and organized Office Administrator to support our office operations in Bangalore. The Office Administrator will play a pivotal role in ensuring the smooth functioning of our workplace, providing essential administrative support to our team.

Responsibilities:

• Administrative Support: Provide day-to-day administrative support to ensure smooth office operations, including managing correspondence, scheduling appointments, and handling inquiries.
• Facilities Management: Oversee office facilities, including supplies, equipment, and maintenance. Coordinate with vendors and service providers as needed.
• Communication: Serve as the primary point of contact for incoming calls, emails, and visitors. Communicate effectively with internal and external stakeholders.
• Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate appointments for team members. Ensure efficient use of meeting spaces.
• Record Keeping: Maintain organized records, files, and documentation, both physical and digital. Assist with data entry and record management tasks as needed.
• Inventory Management: Monitor and manage office inventory, including ordering supplies and maintaining stock levels. Coordinate with vendors for timely deliveries.
• Onboarding Support: Assist with the onboarding process for new employees, including setting up workspaces, ordering equipment, and providing orientation materials.
• Event Planning: Coordinate company events, meetings, and gatherings, including logistics, catering, and venue arrangements.
• HR Support: Assist with basic HR tasks, such as maintaining employee records, tracking time-off requests, and supporting employee needs.
• Financial Administration: Assist with basic financial tasks, such as processing invoices, expense reports, and petty cash management. Maintain accurate records of office expenses.
• Health and Safety: Ensure compliance with health and safety regulations, including maintaining a safe and clean office environment. Implement and enforce office policies and procedures.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Proven experience in office administration or a similar role.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Familiarity with office equipment and procedures.
• Knowledge of HR and basic accounting principles is a plus.
• Positive attitude and willingness to learn and adapt in a fast-paced environment.

Join Growthsphere and be part of a dynamic team that is shaping the future of investment strategies. If you are organized, proactive, and passionate about supporting office operations, we would love to hear from you!